​Important Information

Everyone MUST complete a Conference Request Claim form and obtain approval from your supervisor(s) BEFORE registering for/attending any Conference, Webinar/Virtual Seminar, External Workshop/Training, or Accredited Course outside the District. Even if you don’t anticipate asking for reimbursement, there are liability issues that could arise if SAC employees travel outside of the district without first obtaining the necessary approval.

Funding Availability

Funding is on a first come first serve basis. Be sure to get your request in early in the academic school year. Please note that if you end up not attending the Professional Development activity, please notify the funding source to make the funds available to someone else.

Professional Development Funding Eligibility

Conference, Webinar/Virtual Seminar, External Workshop/Training, or Accredited Course. For any other funded PD activities (i.e. speakers, memberships, etc.) not requiring a CRC form please see the Other Funded Activity Request page [coming soon].

Conference Process & Forms:

Obtain your supervisor's approval before beginning the​​ conference request process.​ Step 3 must be completed after your attendance at the event. Approval for future requests​ may be denied if all three steps are not taken. If you need assistance, please consult with your department/division's administrative secretary.

​Step 1:​​ Secure Funding - ​Funde​d Activity Requ​est Form​​​

It is best to have received approval from you manager for the conference prior to seeking funding.

Step 2: District Approval - ​RSCCD Co​nference Request Cla​im(CRC) Form​​

• Complete RSCCD CRC form & include attachments specified in the RSCCD CRC Instructions. 

• Signature Process (electronic or hard copy)

• Adobe Sign

• ITS Adobe Sign Usage Guide​

• Submit completed CRC form to your Division/Department Administrative Assistant to obtain required signatures and will submit a copy to district if necessary.

• Hard Copy

• Sign the requestor signature line at the top of the CRC form.

• Submit completed CRC form to your Division/Department Administrative Assistant to obtain required signatures and submit a copy to district if necessary (see RSCCD CRC Instructions​).

​Step 3: Post Activity Completion Process

• CRC Completion

• Complete part 3 of the CRC and the final requestor signature line at the bottom of the page.

• Submit all required receipts/proof of payment along with completed CRC form to Division/Department Administrative Assistant.

• The PD Gateway External Form/Personal Flex Project​.

• ​​​​​​It is necessary to fill out this form in order for:

• Faculty to receive Flex Credit.

• Classified to receive Professional Development/Professional Growth Credit.

• Management to provide PD & Equity reports and to ensure funding for future PD requests.

Resources ​​for additional documents and instructions:​

• Professional Development Conference &​ Funded Activity Procedures PowerPoint​
  

• Instructions for Mileage Form 

• Hotel Transient Occupancy Tax Waiver Form​​​

• Revised AR 7400​​

• AR 7400 Travel Overview PowerPoint Presentation​

• Documentation of Business Necessity and Advance Approval​​